oil on canvas
Art Notes Blog HERE
My favorite inventory system is Excel. If you have Microsoft Office you will have Excel. It is a spread sheet. The great thing about it is that you can insert small images of your paintings into the spread sheet. I use it for all of my inventories for galleries and they love it too. It is so much easier for them to keep up with my work that way.
I start with the name of the gallery and my contact info on the top left. I go down and skip a line and then insert my image in a box on the left. Under the image, I put the title and then move left to right with the size, medium, price.
Then I skip a row, drop down to the next row, insert the next image and so on, until I have them all listed. I then check the page break and adjust it so that they will all print correctly. I save a copy in a desktop folder for that gallery and print one out to take to the gallery with my work.
For a master inventory, I plug in the name of the gallery where that particular painting is for sale. It may be in an exhibition somewhere, or in the studio, or with my agent. I can put that information right into the master inventory file. That way I always know where a painting is located. When a painting sells I can type in sold.
The key to this is doing it every week. If you put it off it is just too large a task.